写文章 同老外沟通，如何用英语专业准确地应对突发情况？（外贸职

本篇：面对外贸突发情况，教你同客户打好交道。

作为外贸人

我们经常同国外客户打交道

随着交流日渐频繁

难免也会遇到各种突发情况

面对现实中的突发情况

我们基本上先通过邮件联络

不同事件匹配相应的邮件表达

不发挥出点水平，咋能搞定老外？

针对外贸人遇到的不同情况

Srar专门整理了各类邮件回复模板

教你提高回复姿势水平

轻松应对各种突发事件

库存不多，如何催促客户下单？

Dear XXX,

Thank you for your inquiry.

Yes, we have this item in stock. How many do you want? Right now, we only have X lots of the X color left.

Since they are very popular, the product has a high risk of selling out soon. Please place your order as soon as possible. Thank you!

Best Regards,

(Your name)

买家频繁砍价，如何合理回应？

Dear XXX,

Thank you for your interests in my item.

I am sorry but we can’t offer you that low price you asked for. We feel that the price listed is reasonable and has been carefully calculated and leaves me limited profit already.

However, we’d like to offer you some discounts on bulk purchases. If your order is more than X pieces, we will give you a discount of xx% off.

Please let me know for any further questions.

Sincerely,

(Your name)

大量订单询价，如何准确答复？

Dear XXX,

Thanks for your inquiry. We cherish this chance to do business with you very much. The order of a single sample product costs $ XXXX USD with shipping fees included.

If you order XXX pieces in one order, we can offer you the bulk price of XXXXUSD/piece with free shipping. I look forward to your reply.

Best Regards！

(Your name)

仓库断货，如何同买家解释？

Dear XXX,

We are sorry to inform you that this item is out of stock at the moment. We will contact the factory to see when they will be available again.

Also, we would like to recommend to you some other items which are of the same style. We hope you like them as well. You can click on the following link to check them out. Thanks.

Best Regards,

(Your name)

买家希望提供样品，但公司不支持，如何正确回复？

Dear XXX,

Thank you for your inquiry, I am happy to contact you. Regarding your request, I am very sorry to inform you that we are not able to offer free samples.

To check out our products we recommend ordering just one unit of the product (the price may be a little bit higher than ordering by lot).

Otherwise, you can order the full quantity. We can assure the quality because every piece of our product is carefully examined by our working staff.

We believe trustworthiness is the key to a successful business. If you have any further questions, please feel free to contact me.

Best Regards,

(Your name)

买家要求免运费，但公司不支持，如何让客户满意？

Dear XXX,

Sorry, free shipping is not available for orders sent to XXXXXXXXXXXXXX.

But we can give you a XXX% discount of the shipping cost.

Sincerely,

(Your name)

客户订单超重无法小件包邮，如何合理解释？

Dear XXX,

Unfortunately, free shipping for this item is unavailable; I am sorry for the confusion. Free Shipping is only for packages weighing less than 2kg, which can be shipped via China Post Air Mail.

However, the item you would like to purchase weighs more than 2kg. You can either choose another express carrier, such as UPS or DHL (which will include shipping fees, but which are also much faster).

You can place the orders separately, making sure each order weighs less than 2kg, to take advantage of free shipping. If you have any further questions, please feel free to contact me.

Best Regards,

(Your name)

关于货物的海关税，如何同客户详细说明？

Dear XXX,

Thank you for your inquiry and I am happy to contact you. I understand that you are worried about any possible extra cost for this item. Based on past experience, import taxes falls into two situations.

First, in most countries, it did not involve any extra expense on the buyer side for similar small or low-cost items.

Second, in some individual cases, buyers might need to pay some import taxes or customs charges even when their purchase is small. As to specific rates, please consult your local customs office.

I appreciate for your understanding!

Sincerely,

(Your name)

错过回复最佳时机，如何通过主动打折吸引客户购买？

Dear XXX,

I am sorry for the delayed response due to the weekend. Yes, we have this item in stock.

And to show our apology for our delayed response, we will offer you 10% off. Please place your order before Friday to enjoy this discount.

Please let me know if you have any further questions. Thanks.

Best Regards,

(Your name)

折扣快结束了，如何温馨提示客户选择购买支付？

Dear XXX,

Thank you for the message. Please note that there are only 3 days left to get 10% off by making payments with Escrow (credit card, Visa, MasterCard, moneybookers or Western Union).

Please make the payment as soon as possible. I will also send you an additional gift to show our appreciation.

Please let me know for any further questions. Thanks.

Best Regards,

(Your name)

订单合并支付并修改价格，如何告知客户操作？

Dear XXX,

If you would like to place one order for many items, please first click "add to cart", then “buy now”, and check your address and order details carefully before clicking “submit”.

After that, please inform me, and I will cut down the price to US$XX. You can refresh the page to continue your payment. Thank you.

If you have any further questions, please feel free to contact me.

Best Regards,

(Your name)

客户已下单，如何温馨提示买家尽快罚款？

Dear XXX,

We appreciated your purchase from us. However, we noticed you that haven’t made the payment yet. This is a friendly reminder to you to complete the payment transaction as soon as possible.

Instant payments are very important; the earlier you pay, the sooner you will get the item.

If you have any problems making the payment, or if you don’t want to go through with the order, please let us know. We can help you to resolve the payment problems or cancel the order.

Thanks again! Looking forward to hearing from you soon.

Best Regards,

(Your name)

仓库已发货，如何温馨提示买家货物情况？

Dear XXX,

Thank you for shopping with us.

We have shipped out your order (order ID: xxx) on Feb. 10th by EMS. The tracking number is xxx. It will take 5-10 workdays to reach your destination, but please check the tracking information for updated information. Thank you for your patience!

If you have any further questions, please feel free to contact me.

Best Regards,

(Your name)

物流遇到问题，如何答复买家？

Dear XXX,

Thank you for your inquiry; I am happy to contact you. We would like to confirm that we sent the package on 16 Jan, 2017.

However, we were informed package did not arrive due to shipping problems with the delivery company. We have re-sent your order by EMS; the new tracking number is: XXX.

It usually takes 7 days to arrive to your destination. We are very sorry for the inconvenience. Thank you for your patience.

If you have any further questions, please feel free to contact me.

Best Regards, (Your name)

客户投诉产品质量，如何准确有效回应？

Dear XXX,

I am very sorry to hear about that. Since I did carefully check the order and the package to make sure everything was in good condition?

Before shipping it out, I suppose that the damage might have happened during the transportation. But I’m still very sorry for the inconvenience this has brought you.

I guarantee that I will give you more discounts to make this up next time you buy from us. Thanks for your understanding.

Best Regards ,

(Your name)

发货几天后买家还没收到货，如何同买家合理解释？

Dear XXX,

We sent the package out on XXXXXXXXXXXXXX, and we have contacted the shipping company and addressed the problem.

We have got back the original package and resent it by UPS. The new tracking number is XXXXXXXXXXXXXX.

I apologize for the inconveniences and hopefully you can receive the items soon. If you have any problems, don’t hesitate to tell me.

Best Regards ,

(Your name)

订单已完成并发消息通知买家！

Dear XXX,

I am very happy that you have received the order. Thanks for your support. I hope that you are satisfied with the items and look forward to doing more business with you in future.

Thanks！

(Your name)

买家还未评价，如何温馨提示买家给予好评？

Dear XXX,

Thanks for your continuous support to our store, and we are striving to improve ourselves in terms of service, quality, sourcing, etc.

It would be highly appreciated if you could leave us a positive feedback, which will be a great encouragement for us. If there's anything I can help with, don't hesitate to tell me.

Best Regards ,

(Your name)

收到好评后，再次感谢买家的给力支持！

Dear XXX,

Thank you for your positive comment. Your encouragement will keep us moving forward.

We sincerely hope that we’ll have more chances to serve you.

Best Regards ,

(Your name)

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一路前行，感恩有你！