大区财务的述职报告

明天，我作为大区财务，向全体会员做任期内的述职报告。

先写个中文版本。

各位会员，下午好！

下面由我向大家介绍85大区一年来的财务状况，主要有三个方面的内容。

第1部分是财务数据。

第2部分是这一年里我们正在使用的两个系统。

第3部分是财务对大区及会员提供的主要服务。

这是一份截止于4月30日的财务报告，来自于国际头马的财务财务系统。

每个月大区财务都会在这个系统里面，和国际头马财务核对账务，核对无误后，就会产生一份类似这样的报表。

这份报表的左边是当月发生数，右边是累计数。因为这是4月30日的报表，所以当月数就是4月份的发生数。

这份报表的右边是累计数，就是这一个头马财务年度，从2021年7月1号到2022年4月30号的所有发生数。

我们可以看到大区的收入和大区的费用，有总发生数，也有按明细列式的数字。

因时间有限，我和大家分析一下，收入和费用总数这两个重要指标，对其他数字感兴趣的，可以线下联系我。

第1个关键数据是我们的收入，我们的收入来源于会员缴纳的会费的20%。

我们的预算数字截止到今年4月30号是64.9万，实际所收到的会员会费是68.3万，净增长3.4万，差不多是5%的增长。

第2个关键数字是我们的大区支出，也就是从去年7月1号到今年4月30号，我们总共用掉多少钱？

我们的预算支出是58万，实际费用是38万，有将近20万的节省。

这20万是从哪里省下来的呢？

我们对数据进行了分析，发现最主要是这三个地方节约了。

差旅费节约了10万块，住宿费节约了6万，比赛费用支出节约了3万。

在这个头马财务年度里面，我们开始使用两个系统，一个是报销系统，一个是采购系统。

财务报销系统以前用的老系统是钉钉。

会员在钉钉系统里报销费用，财务从钉钉系统里面把数据下载下来再传到国际头码的财务系统里，工作量很大，至少需要两个财务助理。

今年新上的财务报销系统Concur，会员在Concur里报销，数据可以直接传输到国际头马的财务系统里，减少了财务的工作量，缩短了报销时间，基本上是14个工作日就可以收到报销款。

今年大区还上了一个采购系统，建立在微店基础上的大区商店。

以前俱乐部或会员想要买东西只能去国际头马官网采购，经常会因为物流或海关的原因，收不到东西。大区商店解决了这个问题，不仅货物有保障，而且时间快。

除了这两个方便会员的新系统外，财务还为大区的工作提供了各方面的支持。

重新修订报销政策，让报销政策更人性化，流程更顺。

编制了大区预算，把钱用在刀刃上，教育培训，俱乐部发展和会员奖励占据了整体预算的50%。

提供收入与支出分析数据， 为大区管理层做决策，提供数据支持。

以上就是这一个头马财务年度里，财务状况和财务工作及达成目标的简要报告。

需要更详细的信息可以线下联系我，谢谢大家。

Dear fellow members, good afternoon!

It's my honor to introduce to you the financial situation of District 85 in the past year, mainly from three aspects.

Part 1 is financial data.

Part 2 is about the two systems we are using this year.

The third part is the main financial services for the district and members.

This is a financial report for the Toastmaster fiscal year as at April 30 from Toastmaster International Financial Systems.

The left side of the report shows the number for April 2022 and the right side shows the cumulative number from July 2021 to April  2022.

We can see the revenues and expenses of the District, both in aggregate and in breakdown.

Due to the limited time, I will analyze the two important indicators of revenue and total expenses. If you are interested in other figures, you can contact me offline.

The first key number is our revenue, which comes from 20% of the membership fees.

Our budget figure is 649,000 yuan by April 30 this year, and the actual membership fee we have received is 683,000 yuan, a net increase of 34,000 yuan, almost 5% growth rate.

The second key number is our district expenditures. How much money did we spend from July last year to April 30 this year?

Our budget expenditure is 578,000 yuan, and the actual cost is 384,000 yuan, saving nearly 194,000 yuan.

Where did the 194,000 come from?

We analyzed the data and found that these three areas were the main savings.

Saved 100,000 on travel expenses,  35,000 on lodging expenses, 28,000 on speech contest expenses.

In this financial year, we started to use two systems, one is reimbursement system, the other is procurement system.

The old Reimbursement system is Dingding.

Members reimburse expenses in Dingding, finance downloads the data from Dingding and then transfers it to the Toastmaster international financial system. The workload is very heavy, and at least two financial assistants are needed.

For the new reimbursement system Concur, after members submit reimbursement in Concur, the data can be directly transmitted to the financial system of Toastmaster International, which reduces the financial workload and shortens the reimbursement time. Basically, you can receive reimbursement within 14 working days.

This year, the district also launched a procurement system, a district store based on wechat.

In the past, clubs or members could only go to the official website of Toastmaster International to buy things, but they often failed to receive things due to logistics or customs problems. District stores solve this problem, not only the goods are guaranteed, but also the time is fast.

In addition to these two new member-friendly systems, finance also provides support for the work of the district in all aspects.

Revise reimbursement policy to make reimbursement policy more humanized and streamline the process.

A district budget is prepared to put money where its mouth is, with education&training, club growth and recognition accounting for 50% of the overall budget.

Provide revenue and expense analysis data to support district management in making decisions.

The above is a brief report on the financial situation and financial work and achievement of the goals in this financial year.

If you need more detailed information, please contact me offline. Thank you.