时间管理100讲｜014【工具】｜对于管理时间工具不可或缺
音频链接：喜马拉雅｜时间管理100讲
In previous classes, I showed you a comprehensive theory of time management and explained several practical methods that you can use to implement this theory in your everyday life.
前面十几讲为大家构建了一套完整的时间管理理论知识，还有它们的实际操作方法。
In this course, I’ll recommend some tools that will help you implement this time management process.
在今天这一讲，我要为大家推荐一些能够帮助你们把方法更高效落地的“工具”。
Confucius once said, “the mechanic that would perfect his work must first sharpen his tools.”
孔子曰：“工欲善其事，必先利其器。”
In time management, if we want to get double the results in half the time, we must use the right tools.
管理时间，我们也要运用相应的工具，有了趁手的工具才能让我们事半功倍！
The right tools will reduce the time and effort to complete tasks.
工具其实在重新定义时间和成本。
If using the right tools is so important to optimizing the time you spend, then you must also learn to select the right tools for the right tasks.
工具的运用能帮助我们提高效率，而管理效率本身也必须用到工具。
So how do we choose the right tools?
那么如何来选择工具呢？
Tools must be satisfied in two criteria: they must be reduce time and they must reduce effort.
从短期管理的需求还有方便的需求，我们要在这两个维度来对工具进行选择。
As I mentioned before, the basis to managing time is really managing events.
我在前面讲过：管理时间的核心是管理事件。
One tool that we use improperly is our own brain. Our brain is not designed to memorize but instead to think. It is a CPU not a hard disk.
我们的大脑不能用来记忆，应该用来思考，因为它是CPU，不是硬盘。
So, we need a different tool to collect and store our many tasks. And it must meet the two criteria: it must reduce the time and effort it would take our brains to do this alone.
因此我们就需要一个可靠的外在工具系统来代替我们管理大脑里的大量事务。
After we empty our brain of these tasks, its energy can fully devoted to better organizing our schedules and lists.
清空大脑做收集，把事务写下来，我们才能更好地进行排程。
Remember, always organize your tasks according to the 4D principle – Do, Delegate, Delay, Delete.
运用4D原则来对事件进行处理。
In order from least to most effective in reducing time and effort, here are some tools we could use:
那么按照“方便性”和“管理事件的时效性”为基准，接下来就为大家推荐一些好用的工具：
First, paper and pen. They are easiest to find.
首先，最容易得到，也是最常见的工具就是纸笔了。
The saying goes, “Good memory is inferior to a badability to write”.
俗话说：好记性不如烂笔头。
While paper is indeed easier to find, it can be easier to lose but of course this depends on your storage habits.
纸笔容易得，但也容易丢，一切都要看你的收纳习惯好不好了。
The other thing is we don’t always have paper and pen with us. Also, it is difficult to rearrange tasks into prioritized lists, schedules and contexts.
很多人通常不会随身携带纸笔。而且，用纸笔列清单，也不容易更改。
Therefore, it has become inconvenient to use paper and pen to manage our matters.
所以用纸笔来进行事务的管理已经变得不太方便了。
If you are still using your brain to manage tasks, you’re still living in a primitive age.
用大脑管理事件说明你还活在原始社会。
If you’re still using paper and pen to manage tasks you are still living in an agricultural age.
用纸笔管理，你最多也就活在农业社会。
We are in the information age of the 21st century. We need tools that fit the times.
但是我们现在已经在21世纪的信息时代了。我们需要更便捷的工具。
So, I suggest that all of you must learn to manage taskswith your mobile phone.
所以接下来我建议大家一定要学会用手机来进行事件管理！
It would be even better if you have other portable devices such as the iPad, electronic watch.
用可移动设备，例如：手机、iPad、电脑都很好！
The mobile phone is very convenient because we carry it with us everywhere we go.
使用手机最方便，因为现代人几乎手机不离身；
The iPad is good too because its screen is larger and it will be easier to enter information.
如果携带iPad也很好，因为屏幕会大一点，信息输入起来效率更高；
The computer is a nice tool as well but it is much more difficult to carry around with us.
如果不十分考虑“随身携带”的便利性，电脑也是非常不错的管理工具。
If you decided to manage tasks with your phone, you need pay attention to one problem.
如果你选择使用非常便利的手机来进行事件管理的话，那么要注意一个问题：
It is very easy to become distracted while using your phone because of all the different apps and the opportunity to use social media.
因为手机是我们的沟通工具和社交工具，所以它里面会装着大量的、各种各样的程序和APP。这样就会对你形成一个干扰，很可能会让你的注意力跑偏，不能专注。
There is no one tool that is best for every situation and for every person. Tools have different strengths and weaknesses for different situations and different people. However, in general, some tools are better than others and I’ve found that the mobile phone has been the most effective.
这也是使用手机管理事务的一个弊端。当然了，没有最好的工具，只有相对好的，或者说没有最好的，只有更好的。
I recommend using the mobile phone to organize your kinds of aims.
在现在这个时代，我还是推荐大家使用手机为主来管理自己短期目标、中期目标和长期的目标。
Don’t get in the habit of writing down your urgent matters using paper and pen. As soon as you’re assigned a new task what is the very first thing you do? Do you write it down on a Post-It note or tablet? Avoid this habit and instead write it on your phone.
建议大家不要养成用纸笔临时记录紧急事件的习惯，因为那样不利于你做好时间管理。新的任务出现，哪件是你第一时间要做的？你写在便签纸上还是收件筐里？取而代之的是，我建议你写在手机上。
If you don’t have a mobile phone, currently, some of the major brands include the iPhone, Samsung, Xiaomi and Huawei as well as many others.
现在市面上主流的手机品牌有：苹果、三星、小米、华为......
Mobile phones that have a large selection of Apps in an App Store are better for time management.
就这些品牌而言，我觉得苹果商城里的APP做得更优秀、更卓越一些。
Choosing the right app is the next thing to consider. Some apps handle specific things such as list apps, scheduling apps, reminder apps.
当然，大家可能会说，现在有很多APP是做全平台的。
We want an app that combines all of the most important components into a single platform that reduces time and effort.
但是我们也知道：就有一些特别优秀的APP它很专注，它不做全平台。
There is one app that I highly recommend: OmniFocus.
比如现在我要推荐给你使用的这款：这是我们在易效能所有线下课中都会推荐给大家使用的软件，叫做“OmniFocus”。
Omnifocus is designed to be used with the iPhone. I’ve used OmniFocus for many years and recommend it to every student of Easy Efficiency.
这款软件只做苹果的平台，我自己用了很多年，也向每个易效能的学员都推荐。
This software is a bit expensive, and every version and update requires a new payment. Currently, only the iPhone, iPad and PC can use it.
但是这款软件很贵，因为它的每个版本都要收钱（目前它有iPhone版、iPad版和PC版），更新也要收钱，真的是“好贵”！
But, since it is expensive, it must be worth of it.
但是“好贵、好贵”，好，才会贵啊！
I will use OmniFocus for the rest of my life. That’s how good it is.
这款软件我可以用一辈子。
If you’re really serious about improving your time management, I highly recommend you consider investing in and using OmniFocus.
如果你真的想管理好自己的时间，建议你可以去运用这款软件。
I want to point something out:
最后要申明一下：
OmniFocus is not developed by Easy Efficiency and has no affiliation with our company.
这款软件不是易效能开发的，和易效能一点关系都没有。
Easy Efficiency is not a sales agent for OmniFocus and does not get any revenue from its students using it.
易效能也不是苹果公司的销售代理商。
The reason I recommend it is very simple – it is the best. I have used many tools and products and have found this is far and above, the best one.
我们推荐给大家使用的工具完全是因为我们自己在试验了很多同类产品之后，发现目前它是最好用的。
You can absolutely use other mobile phones and other apps.
当然大家也可以选用其它品牌的手机和APP。
You can even collect and arrange matters with a notebook, if you’d like.
你甚至可以就用一个纸质的笔记本来进行事件的收集和排程。
In fact, you are welcome to start out practicing with paper and pen. After you are proficient, you can expand to using more convenient and technological solutions.
初期大家可以从纸笔开始练习，熟练之后再慢慢扩展到使用高科技的部分。
